About the client
A global chemical manufacturing enterprise generating ₹2,500+ Cr in revenue, operating 2 manufacturing plants, and running procurement across 55+ countries, needed to bring its direct procurement workflow out of email and into a governed, auditable system.
Their ERP (SAP) managed the beginning and end of the transaction: the purchase requisition and the purchase order. But everything in between: supplier inquiries, quote collection, commercial comparison, approvals, and supplier compliance was handled manually through email, Word, and Excel.
The challenge
SAP managed the PR and PO. Everything in between ran on email.
Once a purchase requisition was raised in SAP, the process moved outside the system.
Before ewiz procure:
PR raised in SAP
- Buyer notified by email
- Supplier inquiries sent by email
- Quotes received by email
- Comparison built manually in Word/Excel
- Approvals routed through email
- PO created in SAP
This created a significant governance and productivity gap between requisition and purchase order.
The procurement team had:
- No structured decision analytics for supplier selection
- No consistent supplier benchmarking trail
- Limited audit visibility into sourcing and award decisions
- Comparison sheets rebuilt manually for every event
- Supplier onboarding dependent on document chasing and manual compliance checks
- Significant buyer time absorbed by administrative follow-ups
The issue was not the ERP itself. It was the unmanaged workflow around it.
The solution
A governed PR-to-PO layer built on top of SAP
ewiz procure was deployed as a modular procurement layer integrated with the client’s existing SAP S/4HANA environment.
The solution digitized the workflow between requisition and PO while adding supplier compliance controls and chemical-industry-specific sourcing logic.
- PR-to-PO workflow automation
The requisition flowed from SAP into ewiz procure and was carried through the sourcing and approval process before the PO was returned to SAP.
Capabilities included:
- PR synchronization from SAP
- RFx creation automatically populated from requisition data
- Multi-supplier inquiry management
- Capture of technical and commercial responses in one system
- Automated comparison sheets
- Configurable approval workflows
- Full sourcing and approval audit trail
- PO punch-out back to SAP
2. Supplier onboarding and compliance
Supplier onboarding was digitized to reduce manual validation and follow-up effort.
The workflow included:
- Self-service supplier onboarding
- Real-time GST and PAN verification
- Centralized certificate management
- Certificate expiry tracking
- Automated compliance alerts
- Annual renewal follow-ups
- Complete supplier audit history
3. Workflows configured for chemicals procurement
The platform was configured around the client’s direct procurement requirements rather than deployed as a generic sourcing workflow.
This included:
- Local-versus-import supplier comparison
- Landed-cost calculation for imported materials
- Commercial quick-response workflows
- Customized PR listing views
- RFx-level approvals across multiple products
- Multi-supplier award logic
Deployment footprint: 3 locations | 10 active users | 28 enablement sessions | Two-way SAP S/4HANA integration | No ERP replacement
The impact
Procurement moved from manual coordination to a governed, system-driven workflow.
- 2+ hours saved on every PR-to-PO cycle
- ~75 hours saved for every supplier onboarded
- 2X procurement team capacity without additional headcount
- 80%+ KPI achievement across measured procurement metrics
- 100% audit-ready trails across sourcing, approvals, and supplier actions
- Zero missed compliance alerts for supplier certificates and renewals
The transformation removed the manual gap between requisition and purchase order, while bringing supplier onboarding, evaluation, approvals, and compliance into one governed workflow connected to SAP.
Procurement gained significantly more capacity and control without replacing its core ERP.
Why it worked
It addressed the workflow gap rather than replacing the ERP
The client already had SAP. The problem was the manual activity surrounding it.
ewiz procure digitized that middle layer (supplier engagement, evaluation, approvals, and compliance) while allowing SAP to remain the system of record.
It created governance around sourcing decisions
Supplier responses, comparisons, approvals, and awards were captured in one workflow instead of being dispersed across inboxes and spreadsheets. That improved both speed and defensibility.
It automated supplier compliance, not just supplier registration
GST and PAN verification, document management, certificate tracking, and renewal alerts were embedded into the operating process. This reduced administrative effort while strengthening supplier governance.
It reflected how direct chemicals procurement actually works
Local-versus-import comparison, landed-cost calculations, multi-product approvals, and multi-supplier award logic were configured around the client’s real procurement environment.
Adoption was treated as part of the operating model
The deployment included 28 enablement sessions across three locations, helping users adopt the new process rather than simply making the technology available.
